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2009 Portland Open Studios Application Deadline: March 15, 2009

Apply to Portland Open Studios

2009 application process will start in February 2009.

Application is always due on March 15 of the year; this is not a postmark date.

Read what artists have said about their Portland Open Studios experiences.

Subscribe to the Call to Artists list if you would like to receive a reminder as the next application deadline approaches.

You will receive only two email messages from this list—one early February when Portland Open Studios is ready to accept applications, and a second one about 10 days before the application deadline. If you are currently on the list but no longer wish to be, please unsubscribe here.

Application to Portland Open Studios involves multiple steps; below is a summary of the application process. Please read through each section in its entirety.

Summary of the Application Process

A link to the online application page is at the bottom of this page.

Scholarship Applicants

Application is always due on March 15; this is not a postmark date.

The scholarship waives the $160 entry and participation fees and the winner is awarded an additional $100 stipend. The recipient is also given recognition in the Tour Guide and on the website as the scholarship winner.

Please read the complete Scholarship Eligibility, Obligations, and Application Process page.

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Eligibility

Your studio must be in Portland, Milwaukie, Oak Grove, Gladstone, Happy Valley, Tigard, Tualatin, Beaverton, Aloha, Lake Oswego, or West Linn. Studios are limited to these areas to best serve our visitors and participating artists.

Application is by individual artist and not by studio. Artists who share one studio space must apply separately; artists who always work on the same objects as a team may submit both names on one application. One image and one listing will appear on the website and in the Tour Guide.

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Participation Requirements


Beading; used with permission from Teresa Sullivan

To fully participate in Portland Open Studios, we ask that you fulfill these requirements:

  • We advertise that we are artists at work. Visitors expect to see artists showing some part of their process. Please be ready to demonstrate how you go about making your art, and also answer questions about your process and materials.
  • Artists are asked to volunteer at least 8 hours of time. We are a volunteer organization and depend on the expertise of the member artists. See the descriptions on the Volunteer Job Descriptions page. You may opt out of volunteering for an additional fee of $150. If you do not opt out of volunteering, but do not volunteer, you will not be eligible to participate in future Portland Open Studios events.
  • You must have an email account. Information about distribution of materials (Tour Guides, signs, etc.), volunteer jobs, and exhibition opportunities are made by email. If you do not currently have one, you can get a free Yahoo or Hotmail account at any library; to keep it active you must use it regularly or it becomes inactive.
  • Submit 3 images to a jury of art professionals. Please submit images of original works and not prints of originals.

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Jury and Participation Fees

Your fees must be received by March 15; this is not a postmark date.

Please include the following:

  • Two checks, both payable to Portland Open Studios. One check in the amount of $25; this is your Jury Fee. A second check, your Participation Fee, is $135 if you do not opt out of volunteering, or $285 if you opt out of volunteering. Please see the Participation Requirements section (above) about volunteer duties. If you are not accepted, your Participation Fee of $135 (or $285) will be returned to you.
  • Please include a sheet of paper with your name and studio address you use on the application AND put your name in the memo section of your check. This is especially important if your check has a name different from the applicant name.

Send all of the above to:

Your Participation Fee covers the following costs:

  • Your color image and contact information in the Tour Guide, a high-quality offset-printed, glossy 16-month calendar
  • Image and link on the website
  • Workshops
  • Signage
  • An extensive publicity program
  • 5 Tour Guides. (You can sell the Tour Guides for $15 each, which makes the fee a very good value or give them to your patrons and clients, which is an even better value.)

We take no commission on sales of your work.

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Online Application Instructions

Application is always due on March 15; this is not a postmark date.

Please read this section in its entirety before clicking on the application link below.

You must have a valid email address to apply.

After you fill out the application you will receive an email to verify that you have applied. In that email will be a password and username to enable you to edit your information and to upload your images. You submit your images after you have submitted the text portion of the application. You can go back to the page anytime before March 15 to add or delete images.

If you forget to answer one of the questions in the questionnaire, a dialogue box will ask you for the needed information before you can submit.

Your address will be used in the Tour Guide; please use this postal format for consistency:

  • Use SW, NW, N, NE, and SE with no periods.
  • Use no periods after Ave, St, or other street names.
  • Write concise, simple directions to your studio from a major street.
  • Use LT for left and RT for right.
  • Fill in nearest cross street.
  • Phone number format: 503-123-1234.

Examples:

  • East on SE Hawthorne Blvd, LT on SE 45 Ave, RT on SE Salmon St. Cross street SE 45.
  • North on I-5, Lombard WEST exit, RT on McKenna to orange house.

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Uploading Images

You submit images after you submit the text part of the application. You can go back to your file to add or change images anytime until March 15. You will receive an email after you submit the text portion of your application with directions for accessing your information.

Follow these guidelines:

  • Upload 3 images saved in .jpg format.
  • Files should be at least 800 pixels by 800 pixels. Larger files will automatically be resized to fit in an 800 by 800 screen. Artists using Zapplication for other competitions can send the same files.
  • You do not have to name your images; they will be named automatically with the titles you type into the application.
  • Each image can not be more than 4 megabytes.
  • PLEASE DO NOT USE ANY COMMAS IN THE NAME OF THE FILE.
  • #1 image should be the artwork you want to use for the Tour Guide.

See the Image Preparation Help page on how to choose an image for the Tour Guide.

If you need help photographing your work, Dale Leix of Today's Photo has been recommended b several Portland Open Studios artists who have used his Artwork Portfolio Services. He photographs both 2D and 3D work and offers reasonable rates based on size and number of pieces. Please see Today's Photo for more information.

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After Acceptance

After acceptance you will be required to send a high-resolution image of image #1 (specified in your application) to be used for the Tour Guide and for publicity purposes.

Follow these guidelines:

  • File format: .jpg (JPEG) file saved with maximum quality.
  • Pixel dimensions: The largest dimension should be as close to 1500 pixels as possible but no smaller.
  • File size: This should be about 5 megabytes or more when opened.

Some hints:

  • Please do not enlarge a small file. It will degrade the image and not reproduce well in print. You can make a large file smaller.
  • If you have used the image for Zapplication, make a copy and crop off the black edges before you resize to 1500.
  • If you are taking the pictures yourself, please use the best setting on your camera; use a bright and uniform light source and set your cameras light setting to match the light source; and make sure your background is even and clean and does not have distracting patterns.

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Help

More hints:

  • Make sure that you have cookies enabled on your computer.
  • You can submit the text section of the application and upload images at the same time or upload them later.
  • After you edit your application, refresh your browser display.
  • If you do not currently have email, you can get a free Yahoo or Hotmail account at any library; to keep these accounts active you must use them periodically.

Need more help?

You can make an appointment for someone to help you with the following:

  • Formatting art images to the correct file size and/or uploading images
  • Filling out the application

Send an email for an appointment to . Include your phone number and address so we can match you with a helper. Please make an appointment by March 1.

The fee for this service is $15 payable at time of appointment. Make checks payable to Portland Open Studios.

Please come with your images on a CD that works with both Mac and PC. Slides can be scanned at any photography store.

Apply Now

Finally!

Again, here's a checklist of all the steps in the application process:

If you have read through the application instructions listed in the checklist, please go to the Online Applications page; it will open in a new window.

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